Workshop On Mastering Personalised Correspondence using Mail Merge

Event Name: Workshop On Mastering Personalised Correspondence using Mail Merge	Event Date:06th March, 2024
Guest Speaker: Mr. Mohit Agrawal, Associate Professor IT & Analytics, lloyd business school	Event Timings:2:30 pm onwards
Venue: Management Campus 2

Objective:

Lloyd Group of Institutions organised a special workshop on “ Mastering Personalised Correspondence using Mail Merge” on 6th March, 2024. The resource person was Mr. Mohit Agrawal , Associate Professor IT & Analytics, Lloyd Business School.

Detailed Report :

The workshop aimed to equip BBA & B.Com students with practical skills in using Mail Merge for personalized correspondence. Through hands-on training and discussions, students were expected to gain proficiency in setting up Mail Merge documents, customizing content for individual recipients, incorporating dynamic fields, and efficiently generating bulk communications.

Mr. Agrawal covered essential topics such as document setup, customization, dynamic fields, and best practices, students are expected to enhance their ability to communicate effectively in a professional setting. The hands-on practice and interactive sessions were designed to ensure a comprehensive learning experience.

Mr. Agrawal also covered essential topics like

Introduction to Mail Merge:

• Overview of Mail Merge in Microsoft Word.
• Importance of personalized correspondence in business communication.

Setting Up a Mail Merge Document:

• Step-by-step guide on creating a Mail Merge document in Microsoft Word.
• Understanding the data source and connecting it to the document.

Customizing Individualized Content:

• Exploring the process of tailoring content for each recipient.
• Utilizing merge fields for personalization.

Incorporating Dynamic Fields:

• Understanding and implementing dynamic fields such as names, addresses, and other personalized information.
• Demonstrations on the use of placeholders for dynamic content.

Generating Bulk Communications Efficiently:

• Tips on optimizing the Mail Merge process for large-scale communication.
• Previewing and finalizing documents for printing or electronic distribution.

Hands-on Practice:

• Guided practical exercises to reinforce the learning.
• Troubleshooting common issues and challenges in Mail Merge.

Tips and Best Practices:

• Strategies for maintaining accuracy and consistency in personalized correspondence.
• Addressing potential pitfalls and avoiding common mistakes.

Q&A Session:

• Open forum for students to seek clarification and discuss specific scenarios.
• Encouraging interaction and sharing of experiences.

Feedback and Evaluation:

• Participants will be encouraged to provide feedback on the workshop through surveys or discussions. This feedback will be valuable for assessing the effectiveness of the workshop and identifying areas for improvement.

Mr. Agrawal also had an open Q & A Session  with students for the clarification and discussion of specific scenarios as well. Encouragement of interactions and sharing of experience as well.

Our heartfelt gratitude to Mr. Mohit Agrawal for his invaluable contribution, and to all the enthusiastic participants whose active involvement made this workshop a success.